Fewer meetings. Clearer decisions.

Plainwork is an async decision operating system for engineering teams working in hybrid environments.

Your meetings aren’t the problem

Most engineering teams don’t suffer from “too many meetings”. They suffer from unclear decisions.When decision ownership is fuzzy, deadlines are implicit, and outcomes aren’t documented, teams compensate by scheduling more meetings.Hybrid work amplifies this pattern.Plainwork exists to break it.

What Plainwork actually is

  • A decision operating model for engineering teams delivered in Notion.

  • A structured way to replace meetings with async decisions.

  • A shared standard managers can enforce consistently.

What Plainwork is not

  • Not a meeting productivity tool.

  • Not a note-taking app.

  • Not an AI meeting assistant.

  • Not consulting or facilitation.

30-day pilot

Start with a 30-day paid pilot (€750).Replace one recurring meeting with the system and track resulting actions.The pilot fee is credited toward the annual license.

Pricing

Licenses are annual and cover use as an organizational standard and ongoing access to the system.

Team

€1,800

Includes

  • Async decision, pre-read, and action tracking system.

  • Decision log to prevent re-litigation.

  • Meeting replacement rules and usage standards.

  • Implementation guide and onboarding walkthroughs.

Department

€3,200

Includes

  • Everything in Team.

  • Department-wide decision standards.

  • Cross-team decision visibility.

  • Expanded usage guidance for managers.

Organization

€4,800

Includes

  • Everything in Department.

  • Organization-wide decision governance.

  • Shared decision memory across teams.

  • Priority access for clarification and support.

FAQ

Q: Why use Plainwork instead of a documentation tool like Confluence?
A: Documentation tools are designed to store information. They do not enforce how decisions are made. Plainwork focuses specifically on decision flow and meeting replacement, not knowledge storage.Q: How does the pilot work?
A: The Plainwork pilot is designed to test the system in a controlled way. With the 30-day pilot the goal is to replace at least one recurring meeting with the system and measure the outcome. At the end of the pilot, a short review determines whether the system delivered measurable value. If the team decides to continue using Plainwork, the pilot cost is credited toward the annual license. If the system does not improve decision clarity or meeting load, the pilot simply ends.Q: Why are asynchronous workflows valuable in hybrid engineering teams?
A: Hybrid teams often struggle with coordination because team members are distributed across locations and schedules. Asynchronous decision workflows allow teams to gather input without scheduling meetings, reduce calendar fragmentation, give engineers uninterrupted focus time and create written decision historyQ: Does Plainwork eliminate meetings entirely?
A: No. Meetings are sometimes necessary — for example: complex brainstorming, sensitive discussions or rapid incident response.
Plainwork focuses on replacing recurring coordination meetings that exist primarily because decisions are unclear or undocumented. By introducing clear ownership, deadlines, and written decision flow, many of these meetings become unnecessary.
The goal is fewer meetings with clearer outcomes, not eliminating meetings altogether.

Still unsure?

Terms and Policies

© All rights reserved.

Terms of Service

Last updated: 7.3.2026These Terms of Service ("Terms") govern access to and use of Plainwork and related services provided by Gravionis Oy ("Company", "we", "us", or "our").By accessing the Plainwork website or using the Plainwork service, you agree to these Terms.If you do not agree to these Terms, do not use the service.---1. Service DescriptionPlainwork is a decision governance system designed to help organizations structure asynchronous decision-making and reduce unnecessary recurring meetings.The service may include:• Hosted Notion workspaces
• Decision governance templates
• Operational guidance and documentation
• Pilot programs and subscription accessPlainwork is provided as a licensed operating standard and hosted workspace.It is not a standalone software application.---2. EligibilityPlainwork is intended for use by businesses and organizations.By using the service, you represent that:• You are acting on behalf of a business or organization
• You have authority to enter agreements on behalf of that organization---3. Accounts and AccessAccess to Plainwork workspaces is granted by invitation.Customers are granted access to a hosted workspace for the duration of their active license or pilot period.The Company reserves the right to revoke or modify access if:• the license period expires
• payment obligations are not fulfilled
• the service is misused---4. Licensing ModelPlainwork is provided under a time-limited license.The license grants the organization permission to access and use the Plainwork system within the hosted workspace for the duration of the license.The license does not transfer ownership of the Plainwork system, templates, or underlying intellectual property.All decision content created within the workspace remains the property of the licensed organization.---5. Pilot ProgramPlainwork may be offered through a paid pilot program.Pilot terms may include:• defined pilot duration
• replacement of at least one recurring meeting
• evaluation of the system’s effectivenessPilot fees may be credited toward the annual license if the customer continues using the service.Pilot payments are non-refundable unless required by applicable law.---6. Payment ProcessingPayments for Plainwork services are processed by Paddle.com Market Limited ("Paddle"), which acts as the Merchant of Record.Paddle handles:• payment processing
• applicable taxes
• invoicingWhen purchasing Plainwork services, you may be subject to Paddle’s own terms and privacy policies.---7. Subscription and RenewalAnnual licenses provide access to the Plainwork workspace for the duration of the license period.Unless otherwise specified in writing:• licenses are billed annually
• renewal terms may be provided prior to the renewal dateIf a license is not renewed, access to the Plainwork workspace may be removed.---8. Acceptable UseCustomers agree not to:• misuse the service for unlawful purposes
• attempt to reverse engineer or redistribute the Plainwork system
• represent Plainwork as their own product or serviceThe system is intended to support internal organizational decision processes.---9. Intellectual PropertyAll Plainwork system materials, including templates, documentation, and operational frameworks, remain the intellectual property of Gravionis Oy.The license grants the right to use the system but does not transfer ownership of these materials.---10. Service AvailabilityPlainwork relies on third-party platforms including Notion and Paddle.The Company cannot guarantee uninterrupted service availability.Reasonable efforts will be made to maintain service continuity.---11. Limitation of LiabilityTo the maximum extent permitted by law, Gravionis Oy shall not be liable for:• indirect or consequential damages
• loss of business, revenue, or data
• operational decisions made by users of the systemThe total liability of Gravionis Oy shall not exceed the amount paid by the customer for the service during the preceding 12 months.---12. TerminationThe Company may terminate or suspend access to the service if:• payment obligations are not met
• the service is misused
• the license period expires without renewalUpon termination, workspace access may be removed.---13. Changes to TermsThe Company may update these Terms from time to time.Updated versions will be posted on the Plainwork website with a revised effective date.Continued use of the service constitutes acceptance of the updated Terms.---14. Governing LawThese Terms are governed by the laws of Finland.Any disputes arising from these Terms shall be resolved in the courts of Finland.---15. ContactGravionis Oy
Tampere, FinlandEmail: [email protected]For questions regarding these Terms, please contact the Company at the email above.

© All rights reserved.

Privacy Policy

Last updated: 7.3.2026This Privacy Policy describes how Gravionis Oy ("Company", "we", "us", or "our") collects and processes personal data when you use the Plainwork website or services.---1. Data ControllerGravionis Oy
Tampere, FinlandEmail: [email protected]Gravionis Oy acts as the data controller for personal data collected through the Plainwork website and services.---2. Information We CollectWe may collect the following information:• Name
• Email address
• Company name
• Communication content submitted through forms or messages
• Payment information (processed by Paddle)We collect only the information necessary to operate the service and communicate with customers.---3. How We Use Personal DataPersonal data may be used to:• Respond to inquiries
• Provide access to Plainwork services
• Process payments
• Improve the website and service
• Maintain business communicationWe do not sell personal data.---4. Payment ProcessingPayments for Plainwork services are processed by Paddle.com Market Limited ("Paddle"), which acts as the Merchant of Record.When making a purchase, your payment data is processed by Paddle in accordance with their privacy policy.Paddle Privacy Policy:
https://www.paddle.com/legal/privacy---5. Third-Party ServicesPlainwork relies on third-party platforms to deliver services, including:• Notion (workspace hosting)
• Paddle (payment processing)
• Website hosting servicesThese services may process limited personal data necessary to provide their functionality.---6. Data RetentionWe retain personal data only for as long as necessary to:• provide services
• comply with legal obligations
• resolve disputes---7. Your Rights (GDPR)If you are located in the European Economic Area, you have the right to:• request access to your personal data
• request correction of inaccurate data
• request deletion of personal data
• object to processing under certain circumstancesRequests can be sent to the contact email listed above.---8. SecurityWe take reasonable measures to protect personal data from unauthorized access or disclosure.However, no internet service can guarantee absolute security.---9. Changes to This PolicyThis Privacy Policy may be updated from time to time.Updates will be published on this page with a revised date.---10. ContactFor questions regarding this Privacy Policy, contact:Gravionis Oy
Email: [email protected]

© All rights reserved.

Refund Policy

Last updated: 7.3.2026This Refund Policy describes how refunds are handled for Plainwork services.---1. Pilot ProgramPlainwork may be offered through a paid pilot program.Pilot fees are generally non-refundable unless required by applicable law.If the customer continues with an annual license after the pilot, the pilot fee may be credited toward the annual license.---2. Annual LicensesAnnual licenses provide access to the Plainwork system for a defined license period.Payments for annual licenses are generally non-refundable once access to the service has been granted.---3. Payment ProcessingPayments are processed by Paddle.com Market Limited ("Paddle"), which acts as Merchant of Record.Refund requests may be processed through Paddle in accordance with Paddle’s policies.---4. Exceptional CircumstancesRefunds may be considered in exceptional circumstances, including:• duplicate payments
• technical errors in billingRequests will be reviewed on a case-by-case basis.---5. ContactRefund requests or questions can be directed to:Gravionis Oy
Email: [email protected]

© All rights reserved.